The Challenge

Noteless had been operating for over a year when their hiring needs suddenly accelerated. The team had already made several successful hires through a mix of personal networks, job ads, and internal recruitment processes. This approach worked well in the early stages. But as the company grew and hiring became more frequent and strategic, the need for a more structured, scalable recruitment setup became clear.

Noteless needed to move from hiring for a single role to filling multiple positions at once, including a highly technical Tech Lead. As a young, product-focused AI startup, the team faced an intense workload building and developing the platform. They lacked both the time and recruitment expertise to design structured processes, evaluate candidates confidently, or scale hiring in a way that supported rapid growth.

Noteless needed a partner who could not only run efficient, high-quality recruitment processes but also build the underlying HR and hiring infrastructure required for future scaling, all while helping them compete for scarce technical talent in a fast-moving AI market.

The Solution

Amby initially started working with Noteless on a project basis, but due to strong delivery and Noteless’ increasing needs, Amby quickly transitioned into an embedded setup shortly after hiring the Tech Lead. As an embedded recruitment partner, Amby built Noteless’ hiring engine from the ground up while running multiple live searches across technical roles.

The collaboration began with establishing a fully structured recruitment process. Job analyses, tailored interview steps, interview guides, structured evaluation methods, and role-specific job ads. Amby trained hiring managers in interview technique, candidate evaluation, and feedback delivery, ensuring quality and consistency throughout the process.

To improve candidate selection and strengthen decision-making, Amby introduced ability and personality assessments, aiming to increase the validity and reliability of each hire. Market insights on salary, seniority levels, and role expectations were delivered continuously, enabling Noteless to make competitive and informed hiring decisions.

Operating as an embedded partner, Amby worked as a part of the Noteless team, learning how to pitch the company, strengthening employer branding efforts, and shaping a cohesive narrative that resonated with highly sought-after technical candidates. Amby also implemented a hiring structure that made it possible to run several roles in parallel while maintaining efficiency and quality.

Beyond recruitment, Amby provided support through our new HRaaS service by building a salary and leveling framework. This created clarity around compensation, progression, and seniority levels. Throughout offer discussions and candidate evaluations, Amby functioned as a strategic advisor, guiding decision-making based on market data, candidate motivations, and long-term team needs.

The Results

Noteless now has a fully established recruitment structure, strengthened employer branding, and a far more professional and consistent candidate experience. Throughout the partnership, Amby has successfully hired 9 roles for Noteless. Amby has built a complete recruitment infrastructure from scratch, including clear role definitions, structured interview frameworks, assessment tools, a salary and leveling system, and thorough process documentation. This solid foundation enables Noteless to scale future hiring efficiently. As a result of the strong collaboration, Amby continues to support Noteless with ongoing HR and recruitment needs.